Privacy Policy
Effective November 14, 2026
This Privacy Policy explains what information the Past Matrons and Past Patrons Council, Atlanta District 3 West (the "Council," "we," "us") collects through this website, how we use it, and the choices you have.
Information you give us
We only collect personal information that you choose to send us:
- Contact form: your first and last name, email address, chapter, the topic you choose, and your message.
- Get Listed form (PHA in Business): business name, owner name, chapter or lodge, category, phone, website, owner email, a short description, and the name on your Zelle payment.
- Members Portal: if you are invited to the Members Portal, your email address, name, and the password you create. Passwords are handled by our hosting provider's sign-in service and are never visible to Council officers.
- Email: anything you send to a Council email address.
Information collected automatically
Like most websites, our hosting provider keeps basic technical records when pages are visited, such as IP address, browser type, and the pages requested, to run and protect the site. We do not use advertising cookies, tracking pixels, or analytics services. If you sign in to the Members Portal, your browser stores a sign-in token so you stay signed in; signing out removes it.
How we use your information
- To answer your questions and requests.
- To review, publish, and manage PHA in Business listings, and to match listing donations to listings.
- To manage Members Portal accounts and confirm membership and dues status.
- To keep the website secure and working properly.
What is shown publicly
If your business listing is approved, the business name, owner name, chapter or lodge, category, phone, website, and description appear publicly on this site. The owner email and the name on your Zelle payment are not published. Officer names, chapters, Council email addresses, and photos appear on the site with the officers' knowledge.
Payments
Dues and listing donations are paid with Zelle through your own bank. This website never asks for or stores bank account or card numbers. The Treasurer sees only what Zelle provides, such as the sender's name and amount, and uses it to record the payment.
Who we share information with
We do not sell, rent, or trade your personal information. We share it only:
- With Council officers who need it to handle your request, listing, or membership.
- With the service providers that run this website: Netlify (website hosting, form handling, and member sign-in), Google Fonts (lettering on the site), and jsDelivr (delivers the sign-in code). Links to Google Maps open only when you click "Get directions."
- When required by law.
Photos
The Photo Gallery shows photos from Council and district events. If you appear in a photo and would like it removed, email webmaster@pmcamd3west.org and we will take it down. Photos that include minors are posted only with the permission of a parent or guardian.
Children
This website is intended for adults. We do not knowingly collect personal information from children under 13. If you believe a child has sent us personal information, contact us and we will delete it.
How long we keep information
We keep form messages and listing details only as long as needed to handle them, keep Council records, or meet legal requirements. Members Portal accounts are removed when a member no longer needs access.
Your choices
You may ask to see, correct, or delete the personal information we hold about you, or to remove your business listing or a photo, by emailing webmaster@pmcamd3west.org.
Security
The site uses a secure (HTTPS) connection, and the Members Area is restricted to approved members. No website can promise perfect security, so please do not send sensitive information such as Social Security or bank account numbers through our forms or email.
Changes to this policy
We may update this policy from time to time. The effective date at the top of this page shows when it last changed.
Contact us
Questions about this policy? Email webmaster@pmcamd3west.org.
See also: Terms of Use · Site Disclaimer